OS 101: The Basics of Online Storage

We move around more than we ever have, and if you have ever been in the situation where the information that you need is one computer rather than the other, you know how distressing that can be. At this point, people who move around regularly from computer to computer know the benefit of emailing themselves their own information or of simply carrying a USB drive everywhere they go, but online storage provides an elegant solution. What do you need to know about online storage?

How It Works

With some variations, the online storage system is designed to be very simple and very straightforward. You download the online program storage system on every machine that you intend to use it on. You are given a new folder where you can place things that you want to be accessible to you at all times. You will save those things, whether they are documents, songs or videos, to that folder. The item is stored online, and you will be able to access it from the Internet. Having the program on another computer makes this even easier, as you do not need to go through your browser.

Free Versus Paid Services

There are a number of free options for online storage, but you will find that many of them have pay upgrades as well. Some of the online storage options are pay only. The question then becomes whether you should pay for your online storage, and the best answer is “it depends.” The big advantage that pay services have over free services is space. A free service might give you a gig of storage space or less, while a pay service will certainly give you more. What are you likely to put on your storage space? For example, if you are working entirely in Word documents, you can fit more than 10,000 text documents on a gig. However, one gig equals only one full length movie. Choose the free or pay service that best suits you.


If you are someone who spreads their work over a number of different machines, there is nothing more frustrating than realizing that you do not have a current copy of what you are working on. You perhaps forgot to load the newest saved version onto your transfer device or you might have simply lost information. One of the best features available on online storage is the power to synchronize. When you make a change to a document or piece of media in one spot, it will automatically update it in another one. This is something that can dramatically improve your workflow and your productivity.

Back Up

There are many ways to backup your information, and the truth is that though online storage should not be the only method that you use, it can certain help out in a pinch. The truth is accidents happen. We close out of programs before we mean to, power outages occur and machines can just crash. When this happens, a backup that is relatively recent is essential to our continued productivity. An online storage account, especially one that provides excellent synchronization options, is a good way to prevent data loss.

Choosing the Right Service

There are many different online storage services out there, and though many of them are wonderful, the point is to find one that is right for you. First think about what you are storing, how much of it you will be storing, and what you need to do with it. This can help you narrow the field down.

Online storage is becoming an important part of the business and home computer use landscape. Make sure that you know what it can do for you and how it can help you attain your goals.


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