Online Storage for Small Businesses: The Key Features to Look For
Many small businesses are now using online storage for their virtual storage needs rather than using a local file server. Online storage allows both accessibility to the data from anywhere in the world, and also the most advanced technology available. Online storage can be obtained very cheaply to keep costs low, and it can also come with a wealth of features to make dealing with files easier. There are many online storage companies available, so a business owner should compare many features between the companies that they are considering before deciding which is best.
The first aspect of online storage a small business owner might want to look at is the amount of storage and the associated price. Comparison shopping is very important for online storage systems because the pricing can vary significantly from company to company. Many business owners will underestimate the amount of storage space they need, and this can become dangerous because some online storage companies have very low entry-level plans but more expensive advanced plans. This could force the company to either have to upgrade to a very expensive plan or to migrate all their data, and both of these scenarios could prove difficult.
Security protocols are extremely important to every business, no matter how trivial the data being stored may initially seem. Businesses that store client information in addition to their own personal information need to be even better connected. The online storage company should have the best in security, and the business needs to set up their access to the online storage files in a way that protects their data. This means that the storage system should be able to allow multiple users with varying levels of permissions and it should log which users access which files. Training should also take place to discuss how the users should interact with the online storage for the best security.
Easy File Shares
File sharing is one of the most critical components to online storage, and some online storage companies don't make this easy. Many businesses need to share files between employees and from employees to clients, and this means that the recipients need to be able to recover the files quickly and without having to install additional software or understand complex instructions. Easy file sharing is a feature of online storage that will make life much easier for all parties involved.
All online storage companies should both have redundant backups and allow users to store backups on physical media should there be an issue in the future. The company should regularly backup their files themselves even if the storage company does their own backups because unexpected things can happen. This way even in the event that the storage company is unavailable, the company will still have some data to reference locally. The backups can most easily be stored on an external hard drive that is kept in a safe place, and it can be set to automatically backup from the online storage.
Easy File Access
Easy access to data is one of the primary reasons to use online storage. This means that the online storage should be very easy to connect to and very easy to use. Trying a demo of an online storage software is advisable before committing to it because after shifting all of a company's files to an online storage company it can be very difficult to transition to another storage center later. Ideally, it should be allowable to contact to the storage center as though it was an additional network drive, as this would give the best file capabilities.