Accessing Your Data from Anywhere: the Advantages of Multi-Device Sync
Multi-device sync allows users to load all of their data on multiple devices and to mirror any changes made on a single devices to all other devices. A single user can have their smartphone, tablet, home PC, and work PC all synced so that changes made on their phone will propagate directly to all of their other computers and devices. Multi-device sync is a great way to manage a user's data, especially if they do work away from home and the office. There are many services that offer this type of syncing and storage technology, and some of these services are even free.
How Multi-Device Sync Works
Data syncing operates by using a single server as the central authority for the files. When first installed, the server will take a complete copy of the user's data, and the data will be linked through each computer and devices. From then on, every time the data is changed on another computer the changes will be uploaded to the server and the server will distribute the changed files to the other computers. In the event that there are changes on multiple devices during the same period, the computer will save both copies and allow the user to reconcile the two. This ensures that no data is ever lost or damaged. The computers and devices will usually show when files are being synced, so that the user can avoid altering files that are currently downloading.
Why Multi-Device Sync Helps
Multi-device sync allows the user to work from anywhere they desire, and it also cuts down on the confusion of having multiple documents with different revisions and time stamps. Multi-device sync can also enable users to share files quickly to other people, which can be very useful for many reasons. Multi-device sync can also be used to access company and business files by distributing specific files on an open share and to specific users. This allows multiple people to work on documents at the same time without any file conflicts or confusion.
Multi-Device Sync Backups
A clear advantage to multi-device sync is the fact that the service will maintain backups of all of the files, often including many revisions. This enables the user to go back to prior versions of the files in the event that something has gone wrong or that something that is needed has been lost. The amount of revisions stored through the service can often be set by the user, though the user may be required to pay for more server space in order to support the revisions.
Concerns With Multi-Device Sync
One of the major concerns about multi-device sync is security. With multi-device sync, the files are usually only as secure as the least secure device. This means that if the user's tablet has no security protection, the files can be accessed by anyone that has access to the tablet. The files can also be accessed by anyone who figures out the user's username, which is often just the user's email address, and the password. In order to mitigate these security risks certain security protocols need to be adhered to, such as securing each individual device and password protecting confidential or sensitive files. The multi-device sync service can discuss other security methods with the user to further protect the user's data.